Running a successful Monthly Meeting is a complex activity, involving many different people in a wide variety of tasks.
For each task, two or more people are needed, so that the task always gets done, even in the event of illnesses or holidays.
Most tasks involve only a small amount of time - rarely more than a few hours a month. But all are vital to the success of the program.
Below is a list of the major tasks for which volunteers are needed. Easy tasks requiring few if any computer skills are marked EASY.
|No.||Task Name||Description||Skills Needed|
|1||Venue Door-Key||EASY Once a month: As needed, collect key to the
meeting room on Friday or Saturday morning before the meeting; bring it to the Meeting 15-30 minutes early, open up,
then later to lock up and return the key.
||EASY No special skills needed.|
|2||Public Notices - Writer||
Once a year, write or review a standard notice about the monthly
meeting for sending to local media for placement in the free Community Notices. Then submit leaflet to Management Committee for approval.
||Able to write notice.|
|3||Public Notices - Distribution||EASY Once a month, email out the approved notice about meetings to local media for placement in Community Notices (at beginning of each month).
||EASY Must be able to send emails.|
|4||Publicity Leaflet - Writer||
Once a year, write or review a standard flyer or brochure about the monthly meeting. Then submit leaflet to Management Committee for approval.
||Able to design and write flyers.|
|5||Publicity Leaflet - Distribution||EASY Once every 1-3 months, print and distribute
flyers about meeting to local venues (public libraries, politician's offices, seniors groups, disability groups, etc).
(Flyers can usually be printed up at a local politician's office.)
||EASY No special skills needed.|
|6||Website - Writer||
Once a year, write or review a webpage for the Club's website about the monthly meeting. Webpage to be approved by Committee.
||Able to write webpage.|
|7||Meeting Signs - Purchase||
Occasionally: prepare & buy signs to be used outside
||Able to place order for sign.|
|8||Meeting Signs - Storage & Placement||
Once a month: bring signs to meetings and
place them outside. Later, to collect the signs and take them away for storage.
special skills needed, but must be able to store signs at home.
|9||Reception & Membership||EASY Once a month: This is a collection of tasks
which is best shared between a number of people, with at least two people at each meeting, and others available
either as backup or on roster.
Task Overview: Arrive at the meeting 15-30 minutes before the meeting, put out chairs, welcome people to the meeting, help with membership queries, collect donations, fill out forms as needed, and later put away chairs.
Specific tasks include:
* Collecting names on an attendence list, and passing the list to appropriate Club Official;
* Completing any paperwork required by the Venue Management;
* Dealing with membership queries, including collecting relevant forms, information and membership dues, and passing them to appropriate Club official;
* Collect donation monies, and pass it to appropriate Club official.
Knowledge of Club facts and procedures. Able to store
relevant forms and leaflets at home.
EASY no skills needed.
|10||Refreshments||EASY Once a month: Bring refreshments (tea, coffee,
biscuits etc) to the meeting. (Food and beverages can be provided as a donation, or can be reimbursed by the Club.)
|11||Meeting Leader||Once a month: Two people are needed to lead meetings (one person to lead the meeting, and a second standing by in event of emergencies).||
Good computer knowledge and skills; good knowledge of Club traditions and procedures. Good public speaking skills, or willingness to learn this.
Once a month: At least two people (preferably three or
four) are needed to provide 20-minute lessons about
using computers. Topics should be relevant to home users.
Good knowledge of whatever topic is to be taught. Good teaching skills, or willingness to learn this.
|13||Sharers (Show & Tell)||EASY Once
a month: as many people as possible: to share their computer experiences in 1-2 minutes maximum: report on new equipment or
software; happy or unhappy experiences.
Monthly meetings are held at the Casuarina Library on the first Saturday of each month (except January) at 2.00pm.
Come along to hear the latest computer news, learn some tricks or ask questions about any computer related subjects.